Diesel is one of the most significant operating costs in construction projects, particularly for projects involving extensive use of heavy machinery and vehicles. Effective diesel management is essential for minimizing wastage, preventing pilferage, and optimizing fuel consumption. The TactCPM Diesel Management module provides a comprehensive system for managing diesel inventory, issuing fuel, tracking usage, and generating insightful reports to enhance fuel efficiency and reduce costs.

Key Features:

1. Diesel Receiving and Inventory Management:

• Digital Diesel Receiving Records: The system maintains digital records for each diesel receipt, including supplier details, quantity received, invoice numbers, and quality checks (enhancement). This ensures accurate and traceable diesel inventory records.
• Automated Stock Updates: When diesel is received, the system automatically updates the stock levels in the centralized diesel inventory database. This real-time update helps in maintaining an accurate account of available diesel.
• Supplier Performance and Reconciliation: Provides functionality to reconcile supplier deliveries with POs and invoices, ensuring that the received quantity matches the ordered quantity. This feature also helps evaluate supplier performance based on delivery accuracy and timeliness.

2. Diesel Issuing and Distribution:

• Controlled Diesel Issuance to Equipment and Vehicles: The system enables controlled issuance of diesel to various equipment, vehicles, and machinery based on predefined requisitions, and digital approvals(enhancement). This minimizes unauthorized fuel distribution and reduces wastage.
• Real-Time Issuance Tracking: All diesel issuance transactions are recorded in real time, capturing key details such as issuing date, vehicle/equipment ID, operator name, issued quantity, and remaining stock levels. This ensures complete traceability and accountability.
• Diesel Issue Logs and Digital Approvals: Maintains digital logs for each diesel issuance, supported by an approval workflow to ensure that fuel is issued only to authorized personnel or equipment, enhancing security and preventing pilferage.

3. Diesel Book Management:

• Digital Diesel Book Maintenance: The system provides a digital diesel book that acts as a comprehensive ledger for all diesel-related transactions, including receipts, issuances, returns, adjustments, and transfers. This digital record-keeping ensures easy access to historical data and supports regulatory compliance.
• Automated Ledger Balancing: The diesel book is automatically updated with each transaction, and ledger balancing is performed regularly to ensure that physical stock matches the recorded stock. Any discrepancies are flagged for investigation.
• Reconciliation and Adjustment Features: Supports reconciliation of diesel book entries with physical stock audits and allows for adjustments to account for minor discrepancies, leakages, or unavoidable losses.

4. Diesel Usage Summary and Monitoring:

• Diesel Usage Summary Reports: Provides summary reports that give an overview of diesel usage across different equipment, vehicles, and work sites over selected periods. These summaries help managers understand consumption patterns and identify areas for optimization (enhancement).
• Consumption Analysis by Equipment/Vehicle: Breaks down diesel usage by individual equipment or vehicle, enabling detailed analysis of fuel efficiency and identifying any equipment that is consuming more diesel than expected. This allows for timely maintenance checks or operational adjustments.
• Alert Mechanism for High Consumption: The system generates automated alerts for any anomalies or unusually high diesel consumption, helping prevent fuel theft or identify inefficiencies in equipment operation.

5. Diesel Usage Reports:

• Detailed Usage Reports: Generates detailed diesel usage reports that capture all aspects of fuel consumption, including daily, weekly, and monthly usage, average fuel consumption rates, and comparison with previous periods. These reports provide a granular view of fuel usage and help in trend analysis.
• Fuel Efficiency and Cost Analysis: Analyzes diesel usage data to determine fuel efficiency metrics, such as liters per hour (L/hr) or kilometers per liter (km/L) for each vehicle or equipment. This information is critical for cost management and optimizing fuel consumption strategies.
• Customizable Reporting and Dashboards: Offers customizable reporting options and interactive dashboards for project managers and site supervisors to visualize diesel usage data, monitor trends, and make informed decisions based on real-time insights.

6. Integration with Other Modules:

• Linkage to Equipment and Fleet Management: Diesel management is seamlessly integrated with equipment and fleet management modules, allowing for comprehensive tracking of fuel consumption, mileage, and equipment utilization. This integration helps optimize fuel distribution and minimize waste.
• Coordination with Billing and Cost Control Modules: The diesel usage data is also integrated with the billing and cost control modules, allowing for accurate cost allocation to different project activities and improving overall budget management.

7. Security and Anti-Pilferage Measures:

• RFID and IoT-Based Tracking: The system supports RFID tags and IoT-based devices for real-time tracking of diesel issuance and consumption, enhancing security and minimizing pilferage risks (enhancement).
• Automated Fuel Dispensing Systems: Integration with automated fuel dispensing systems ensures that diesel is dispensed only to authorized vehicles or equipment, based on pre-approved limits and digital authorizations (enhancement).

8. Day-End Diesel Reconciliation and Reporting:

• Daily Diesel Reconciliation Reports: Generates day-end reconciliation reports for diesel stock, usage, and balances. This ensures that any discrepancies between recorded stock and physical stock are identified and addressed promptly.
• End-of-Day Closing Logs: Maintains digital logs for day-end closing activities, including stock counts, diesel book verification, and variance reports, ensuring complete transparency and accountability.

Unique Selling Proposition (USPs)

• Improved Fuel Efficiency: Real-time monitoring, controlled issuance, and detailed usage reports help optimize diesel usage and improve overall fuel efficiency.
• Reduced Wastage and Pilferage: Automated alerts, digital logs, and secure dispensing systems help prevent fuel wastage and unauthorized usage, reducing costs and enhancing security.
• Enhanced Accountability and Transparency: Digital diesel books, comprehensive logs, and reconciliation features ensure full transparency and accountability in diesel management.
• Cost Control and Budget Management: Accurate tracking of diesel usage and costs helps in better budget management, cost control, and financial planning for construction projects.

Data-Driven Decision Making: Advanced reporting and analytics tools provide valuable insights for data-driven decision-making, helping to optimize diesel procurement, allocation, and usage.